Frequently Asked Questions
1 What services do you provide for foreign companies seeking to enter the US market?
We provide services to get companies set up correctly to do business in the US, and to help them integrate into the business community so that they can be productive from the moment they hit the ground. Services include, but are not limited to:
- Set up their US company with the best corporate form, registrations, banking, insurance, lawyers, and accounting for your business
- Set up corporate ledgers
- Establish financial policies, procedures and internal controls
- Set up entity payroll and employee benefit plans
- Set up regulatory reporting and filings
- Help find the right premises
- Help find, hire and train the right people with the right compensation packages
- Introduce them to the right organizations and professionals
2 What services do you provide for companies?
We provide financial strategy & implementation, and comprehensive back office support to middle market companies so business owners can focus on marketing & sales, operations, and R&D. We provide these services in one or more of three approaches:
- Project-based consulting services, including, but not limited to:
- CFO/Controller services to solve a specific problem or on an interim basis while you recruit a permanent team member
- Handle complex accounting and tax issues
- ERP system implementation, financial side
- Tax and legal structure planning to maximize profits
- Tax and legal structure planning to maximize profits
- Set up corporate entities so as to avoid legal and accounting issues
- Improve internal processes to raise effectiveness
- Clean up/turnaround problem organizations
- Help your company/team with change management to improve the organization/operation
- Support you through a merger or acquisition to ensure the best outcome
- Integrate organizations/operations following a merger or acquisition so you get the maximum benefits as quickly as possible
- Outsourced back office services - full support for all accounting functions delivered via the cloud:
- Accounts Receivable/Accounts Payable
- Financial reporting
- Tax preparation and filings
- Payroll and benefits plan
- Outsourced management services – work as part of your management team to manage your in-house accounting department
3 How is your firm different from others?
CFO On Demand compared to consulting firms
The major difference is execution. Most consulting firms provide you with a voluminous report and/or a large set of PowerPoint slides that include recommendations for what to do. Implementation is up to you and your team. What usually happens? Everyone agrees with the recommendations, but no one has the time to put them into action. The report goes into a drawer and is forgotten.
We not only provide the recommendations of what to do and the roadmap for doing them, the CFO On Demand team also executes the plan, or guides your team in implementing it, ensuring that you get results. While most consultants have not actually worked in corporate management or had the responsibility for running an organization, our team is composed of hands-on, seasoned executives with years of front-line experience. That makes our recommendations and outcomes better.
CFO On Demand compared to accounting firms
While a number of accounting firms provide outsourced bookkeeping and tax services, that’s where their support ends, leaving the CEO to fend for him/herself. CFO On Demand can supply the full range of financial support, including managing audits, addressing investor questions, helping you negotiate credit lines, helping you scope and negotiate insurance coverage, interfacing with tax authorities and government agencies. We never leave you on your own.
CFO On Demand compared to your in-house accounting team
Finding top-tier financial management is huge challenge in the Houston market because large companies, particularly in the oil business, entice most of the best people with rich compensation packages. That makes it really difficult for middle market companies. CFO On Demand can fill that gap for your organization by providing management at any level.
We take on the CFO/Controller/Accounting Manager role and are part of your management team without retention risk or the high costs of full-time employees. We expand or contract to match your business needs and staffing strategy.
4 How about cost/ fees?
Fees depend on the services you select and how those services are delivered, as a stand-alone project or as an on-going service. We price competitively, and survey the market regularly to maintain that competitiveness. Our structure is:
- Consulting projects – charged by the hour, based on the practices of similar sized consulting firms
- Outsourced accounting and tax and payroll services –competitive market rate
- In-house management services – fees for this service depend on the level of management we are providing. You get the same or higher level of experience at a far lower cost since you are only paying for actual time used, rather than for a full-time employee who only operates at the CFO/Controller/Accounting Manager level part of the time.
5 What do accounting and finance functions include?
For middle market companies, accounting and finance tasks normally include:
- Shared services (AR/AP and Payroll)
- General ledger
- Sub ledgers (fixed assets, inventory/material management system)
- Financial analysis and reporting
- Financial planning and analysis
- Employee benefits (group health insurances and 401K plan)
- Taxes (federal income tax, property tax, sales tax, franchise tax, payroll tax)
- Treasury function (cash management, debt/loan/line of credit)
- Risk management (commercial insurances, worker’s compensation)
- Consolidation of subsidiaries’ financials
- Annual audit
6 What are a CFO/Controller’s role and responsibilities?
For middle market companies, controller/CFO duties normally include:
The chief financial officer is accountable for the administrative, financial, and risk management operations of the company, to include the development of a financial and operational strategy, metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to preserve company assets and report accurate financial results. Principal accountabilities are:
- Assist in formulating the company's future direction and supporting tactical initiatives
- Monitor and direct the implementation of strategic business plans
- Develop financial and tax strategies
- Manage capital requests and budgeting processes
- Develop performance measures that support the company's strategic direction
- Participate in key decisions as a member of the executive management team/li>
- Maintain in-depth relations with all members of the management team
- Manage the accounting, human resources, investor relations, legal, tax, and treasury departments
- Oversee the financial operations of subsidiary companies and foreign operations
- Manage any third parties to which financial functions have been outsourced
- Oversee the company's transaction processing systems
- Implement operational best practices
- Oversee employee benefit plans, with particular emphasis on maximizing a cost-effective benefits package
- Oversee the issuance of financial information
- Personally review and approve all Form 8-K, 10-K, and 10-Q filings with the Securities and Exchange Commission
- Report financial results to the board of directors
- Understand and mitigate key elements of the company's risk profile
- Monitor all open legal issues involving the company, and legal issues affecting the industry
- Construct and monitor reliable financial control systems
- Maintain appropriate insurance coverage
- Ensure that the company complies with all legal and regulatory requirements
- Ensure that record keeping meets the requirements of auditors and government agencies
- Report risk issues to the audit committee of the board of directors
- Maintain relations with external auditors and investigate their findings and recommendations
- Monitor cash balances and cash forecasts
- Arrange for debt and equity financing
- Invest funds
- Participate in conference calls with the investment community
- Maintain banking relationships
- Represent the company with investment bankers and investors